16 plus 1 for each 100 (or part of 100) over 600. This content is from the eCFR and may include recent changes applied to the CFR. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. 3 points. Physical copies of these materials will not be shipped. NOTE: All materials needed for this course are available digitally in the "Getting Started With Your Course" dropdown, which can be accessed by using the "Content" tab above. You are using an unsupported browser. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. (l) Pre-contract housing quality standards (HQS) inspections. 0 points. Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. endstream endobj 374 0 obj <>stream 0 points. SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. If an PHA is assigned an overall performance rating of troubled, the PHA's corrective action plan must be approved in writing by HUD. Use the navigation links in the gray bar above to view the table of contents that this content belongs to. 42 U.S.C. Indicators, HUD verification methods and ratings. PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. What regulations cover this program? If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. The minimum size of the PHA's quality control sample is as follows: Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control Inspections; and the number of failed HQS inspections in the last year for the SEMAP indicator at 985.3(f) HQS Enforcement. Section Eight Management Assessment Program (SEMAP) indicators affected directly or indirectly because of the disruption to PHA operations caused by its adoption of CARES Act waivers. This section states the performance indicators that are used to assess PHA Section 8 management. SEMAP Ratings - United States Department of Housing and Urban Development Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. 15 points. Ability to negotiate and mediate issues while utilizing stellar customer service skills. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. If you would like to be among the first to know when the next Procedures Course will be held, please sign our Procedures Course Interest List. As provided in the preamble to the proposed rule, the Consolidated Appropriations Act, 2005 (Pub. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. This initiative under the Energy Sector Management Assistance Program (ESMAP) supported the scale-up of power generation from renewable energy (RE) sources through resource assessment and mapping activities globally and at the country level from 2013 to 2020. here. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. This is an automated process for The official, published CFR, is updated annually and available below under Browse . The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. 5 points. PHAs are assessed against these standards to show whether the PHA ad-ministers the program properly and effectively. HUD must conduct an on-site confirmatory review of an PHA's performance before changing any annual overall performance rating from troubled to standard or high performer. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. SEMAP profile means a summary prepared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall performance rating (high performer, standard, troubled). Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. 42 U.S.C. (24 CFR 982.405(b)). If you have questions or comments regarding a published document please Planning for renewable energy expansion. SEMAP SELF-ASSESSMENT INDICATOR 6. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. (a) Purpose. Regulatory Indicators for Sustainable Energy (RISE) 2022: Building Resilience. A PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor, is not be rated under SEMAP indicators 1-7. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. for improving failing SEMAP indicators, and will assist in preparing a Corrective Action Plan (CAP). (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. 0 points. (24 CFR 982.517). The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with . %PDF-1.6 % (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (b) Standard rating. Topics: Notices & Rules Pertaining to SEMAP; HUD Forms 50058 and 52648; Understanding the SEMAP Indicators; Monitoring Performance 0 points. Title 24 was last amended 12/21/2022. The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. (c) On-site confirmatory review. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. SEMAP is used to remotely measure PHA performance and administration of the housing choice voucher program. Please do not provide confidential (ii) HUD determines that an on-site review is unnecessary to determine the needs of the PHA and the actions required to address the program deficiencies. 985.107 Required actions for PHA with troubled performance rating. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. 0 points. 10 points. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. (b) Applicability. (1) Required reviews for troubled PHAs. (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. (24 CFR 982.517). (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. This web site is designed for the current versions of (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. PHAs can use the SEMAP performance analysis to assess their own program operations. 0 points. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. Displaying title 24, up to date as of 1/13/2023. PHAs with SEMAP scores of 60 to 89 percent shall be rated standard. Learn more about the eCFR, its status, and the editorial process. 985.104 PHA right of appeal of overall rating. 29, 2000; 65 FR 16823, Mar. There are 3 indicators which require a QC sample from tenant files. information or personal data. developer resources. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. (c) If an PHA fails to correct a SEMAP deficiency within 45 calendar days as required, HUD may then require the PHA to prepare and submit a corrective action plan for the deficiency within 30 calendar days from the date of HUD notice. 0 points. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. contact the publishing agency. Deconcentration bonus. HUD SEMAP utilization rate: HUD uses a combined indicator to assess agency performance under the Section 8 Management Assessment Program (SEMAP). 3 SEMAP Indicators Measure How much of the funding is being used; Whether the agency is complying with regulations regarding rent reasonableness, HQS and reexaminations; Whether transactions are timely; Whether the rent calculations are accurate and Whether there is documentation to support them. (24 CFR 982.405(a)). In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. Under current regulations at 24 CFR part 985, the SEMAP Certification form (HUD-52648) must be submitted annually by all PHAs administering Section 8 tenant-based assistance programs. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, Subpart C - Physical Assessment Component [Reserved], https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985, Section 8 Management Assessment Program (SEMAP). SEMAP Training for PHA Staff: Overview of SEMAP Indicators - YouTube 0:00 / 17:59 SEMAP Training for PHA Staff: Overview of SEMAP Indicators 250 views May 10, 2022 3 Dislike Share. Comments or questions about document content can not be answered by OFR staff. HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. View all text of Subpart A [ 985.1 - 985.3] 985.3 - Indicators, HUD verification methods and ratings. WQP}'Qu_I8Q_ mp PHAs that Receive an Expedited SEMAP Waiver. The eCFR is displayed with paragraphs split and indented to follow This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. (d) Changing rating from . 0 points. SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. View the most recent official publication: These links go to the official, published CFR, which is updated annually. (d) Changing rating from troubled. Aftercare services user convenience only and is not intended to alter agency intent 985.3(a) Selection from the Waiting List Quality Control Sample 1: Number of new admissions Quality Control Sample 2: Our longtime partnership with HAI Group offers students the opportunity to enjoy many training options, all of which provide a Nan McKay and Associates certification upon successful completion. Calculating and documenting your progress toward deconcentration, based on two SEMAP indicators: a. If you work for a Federal agency, use this drafting (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). 0 points. 10 points. 5 points. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. (a) High performer rating. (15 points. (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. information or personal data. (24 CFR 5.617). A rating on any of the indicators at 985.3(a) through 985.3(h) will be subject to change after HUD receives the PHA's annual audit report or after HUD conducts a confirmatory review if the audit report or the confirmatory review report contains information that the PHA's SEMAP certification concerning an indicator is not accurate. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. 5 points. Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. (0 points.). user convenience only and is not intended to alter agency intent 10 points. 15 points. HUD will annually assign each PHA a rating on each of the 14 indicators and an overall performance rating of high, standard, or troubled. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. 20 points. Any PHA assigned an overall performance rating of troubled may not use any part of the administrative fee reserve for other housing purposes (see 24 CFR 982.155(b)). The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. 10 points. learn more about the process here. Enroll families in the family self-sufficiency (FSS) program as required and help FSS families achieve increases in employment income. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. 20 points. (b) HUD written report. 2000 was the first year in which PHAs were formally evaluated under SEMAP. View the most recent official publication: These links go to the official, published CFR, which is updated annually. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. Indicator # 3 measures if casework is being completed accurately, correctly, and in compliance with the regulations like calculating the housing assistance amounts for each family correctly. formatting. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? 0 points. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. (c) On-site confirmatory review. (f) Upgrading poor performance rating. the hierarchy of the document. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. A separate drafting site For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. HUD's Office of Public and Indian Housing has finalized a rule revising the Section 8 Management Assessment Program (SEMAP) lease-up indicator. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. (24 CFR 984.105 and 984.305). PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). 29, 2000; 65 FR 16823, Mar. 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